Document Management Systems
Document management systems (DMS) contain tools that range from basic paper digitization and storage to comprehensive document automation and system integration with approval workflow and electronic signatures. Going paperless opens up the digital transformation for more complex process automation and more insightful analytics into business operations.
Why Document Management Solutions
Provide a better collaboration
Manual process is physically engaged process. By digitally transforming the manual handling process, all parties can collaborate better from anytime anywhere.
Increase of Operation Productivity
Digitization of documents is able to increase productivity, allowing excessive time for manual cross checking and access of documents. Resources can be optimized better for other assignments.
Healthier working environment
Providing ease of job handling for the people, a better work environment can be created. It helps to reduce staff turnaround and achieve higher value contribution to the company.
Support compliance, security and cost control
Digital process allows better support of compliance, and reducing human error. With audit trails and monitoring reports, risk of unauthorized access can be mitigated significantly
Documents → Data → Information → Transformation
Solution Approach
Hardcopy
DIGITIZATION
Scan the hardcopy documents of your business process lifecycle.
Conversion to readable pdf document.
Document
MANAGEMENT
Store the documents with a user-friendly interface and folder organization method.
Search engine to support the document search feature.
Access
MANAGEMENT
Access policies and control to govern the sharing and viewing under the company compliance practice.
Solution Components
Hardcopy
DIGITIZATION
- High Resolution Scanner
- Optical Character
- Recognition (OCR)
Document
MANAGEMENT
- Cloud Storage
- Archive (Backup Feature)
- Automated Folder Organization
- Digital Indexing
Access
MANAGEMENT
- Access and permission control
- Audit trails and logs
- Automated Folder Organization
Explore more on Document Management System integration with Digital Signature to transform your business to paperless.
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Develop a Document Management Workflow with us.