All New, Enterprise-Ready tools for Google Drive

In the name of teamwork, Google has been working their level best to innovate workplace’s collaboration and productivity and G Suite was introduced to carry out this great initiative. G Suite is a set of intelligent apps — Gmail, Docs, Drive, Calendar, Hangouts, and more — designed to bring people together, with real-time collaboration built in from the start. Since its debut, G Suite’s more than 10 advanced enterprise-ready apps connect employees across the globe, regardless of their location and empower them to work better; achieving the speed, agility, and impact needed to compete in today’s market.

Cost-effective Startup Pricing for Professional Enterprise Tools

Large corporation like Whirlpool has been fully maximizing the use of G Suite features in achieving optimal day-to-day operation. This is one of the many great reasons why SMEs and Startups should jump on the Google bandwagon, to leverage on G Suite to manage and streamline their productivity. The pricing options for small businesses, SMEs and enterprises alike are reasonable and affordable. G Suite allows businesses to scale and lower the cost of ownership. With the recent key enhancements to Google Drive, businesses and corporations now have new tools and better control over files shared and edited across teams, better data archiving, and more in the G Suite platform and Google Drive.

Superb Collaboration with Google Drive

With the multitude of cloud storage options available, choosing the best cloud storage can be a bit of a pain in the neck. The most unbearable fact about cloud storage is that most providers charge based on per-GB upload regardless of its type, but not with Google Drive. Any files created within Google Drive, including Docs, Sheets, and Slides do not count toward customers’ storage limit. This extremely valuable feature of Google Drive which built within G Suite is an ultimate choice for startups, SMEs, and small organizations who are looking for a limited budget cloud storage solutions. On top of this, G Suite also offers an unlimited storage option with G Suite Business so you don’t have to worry about storage anymore.

Google Drive is well-known for its super smooth collaboration. Google Drive allows users to create as many documents as they want and collaborate with their team members seamlessly in real-time. All changes are made and saved automatically online, thus amendments and review of the past documents through history are simply a click away. There is also a comment feature for users to leave notes or questions on a file for others to view and respond to. Users can tag their teammates and colleagues so that comments won’t be overlooked as Google will notify them via Gmail. To see how these amazing features work, watch the video below.

Google Drive Updates from Google Cloud Next ‘17

The all new, enterprise-ready tools for Google Drive

Since the launch of Google Drive, Google is aiming to simplify functions for users to easily store, share and access their files. With more than 800 million active users on the Drive platform, it is thrilling to see the Drive delivering on this promise. At the recent Google Cloud Next ‘17, Google has announced some important updates to ensure the Drive fulfills the unique needs of Google’s enterprise customers — like compliance, data security, and file ownership when teams change. Updates include:

Team Drives — Work Confidently Together in the Cloud

Most file storage solutions weren’t built to handle the explosion of files that are now created and shared in the cloud — because they were initially designed for individuals, not teams. With this amount of shared data, admins need more controls to keep their data safe and teams need to feel confident working together. Team Drives deliver the security, structure and ease-of-use enterprises need by making it easy to:

✔ Add new team members — Admins can manage team members individually or with Google Groups and give them instant access to relevant Team Drives.

✔ Keep track of files if a team member leaves — Team Drives are jointly owned by the team, which means that anything added to Team Drives stays there no matter who comes or goes. Whirlpool Corporation, for example, uses Team Drives to manage file access.

“If you place files for a project in Team Drives, you don’t have to worry about losing them or moving them when files are re-owned.” – Troy McKim (Whirlpool Corporation)

✔ Understand and manage sharing permissions — Team members automatically see the same files regardless of who adds or reorganizes them. You can also manage share permissions by defining the restrictions for editing, commenting, reorganizing or deleting files.

✔ Manage and view Team Drives as an admin — Admins can see Team Drives for a user and add new members if necessary: “Team Drives also ease the speed at which a team member can onboard and become effective in their new role,” says McKim.

Team Drives are available to all of G Suite Business, Education, and Enterprise customers.

Google Vault for Drive — New, Advanced Admin Controls for Data Compliance

Managing the data lifecycle of files (like which files to keep or delete) is complicated and time consuming. But ensuring compliance with any organizations’ data policies is essential and mistakes can lead to expensive legal costs. That’s why Google added Google Vault for Drive, which already offers search and export capabilities.

The new Google Vault for Drive capabilities give admins the governance controls they need to manage and secure all their files, both in employees’ Drives as well as in Team Drives. These new features let admins set retention policies that automatically keep what they need and get rid of what they don’t. For example, admins might need to place a legal hold on files that are critical to a certain legal case.

With powerful data protection tools, Google Vault for Drive ensures admins have full control of company’s data in the cloud. Google Vault for Drive is generally available to all G Suite Business, Education, and Enterprise customers.

AppBridge — Moving to the Cloud Made Easy

Cloud migration can be a daunting task. It’s not just files that are needed to be moved; permissions are needed to be mapped correctly; content likely needed to be reorganized, and some data probably needs to be archived. To address that challenge, Google has announced the acquisition of AppBridge, an enterprise-grade, G Suite migration tool that helps organizations seamlessly migrate from their on-prem, cloud-based and hybrid solutions to Google Drive.

With AppBridge, organizations are able to migrate files effortlessly to G Suite from their existing file servers or content management systems like SharePoint, or from many other cloud platforms they might be using. File permissions are also brought over when they migrate, which means team’s file access remains unchanged and data stays safe. Google is working together with AppBridge to bring them into the G Suite team. Stay tuned for more information in the near future.

Drive File Stream — Work Without Breaking your Business Processes

After cloud migration, users should be able to easily access content using existing tools and processes. While other cloud-based solutions use traditional, time-consuming (and hard drive-consuming) syncs, Drive File Stream, now available in the Early Adopter Program (EAP) allows teams to quickly stream files directly from the cloud to their computer. This means that all company data can be accessed directly from users’ laptop, even if they don’t have much space left on their hard drive.

Drive File Stream lets users:

✔ Access, search and manage files on-demand from users computer in seconds.
✔ Get just the files users need and make certain files available for offline use later.
✔ Access work even quicker, as most-used files become available in the background.
✔ Avoid the risk of users downloading all of company data to their hard drives.

Say goodbye to time-consuming file syncing and any concerns about disk space. With Drive File Stream, all files are always ready for all team members.

Quick Access for teams: Make the most of Content with Machine Intelligence

Quick Access in Drive now works with Team Drives on iOS and Android devices, and is coming soon to the web. Quick Access is powered by Google’s machine intelligence, the same technology used in Gmail’s Smart Reply and Google Sheets Explore, which means that teams can save time and make smarter decisions because the right knowledge will surface to the right employees at the right time. Quick Access intelligently predicts and surfaces files based on:

✔ Who specific files are frequently shared with
✔ When relevant meetings occur
✔ What files are used at specific times during the day

Leading Google Partner in Singapore

If you are looking for ways to improve and streamline your organization’s workflow, feel free to reach out to our Google Cloud specialists about how G Suite and Google Drive can assist your team to achieve better productivity and optimal results. We have assisted thousands of Startups, SMEs, organizations, and corporations in shifting their IT strategy to an end-to-end cloud system. PointStar provides a range of services to help companies adopt, implement, customize, and manage their IT systems on the cloud. Our cloud specialists combine technology with their decades of experience to help our clients take advantage of better technology and cheaper prices available on the Google Cloud Platform. On top of that, our team is certified as a Practising Management Consultant (PMC) and works with numerous Singapore Government agencies such as SPRING, IE Singapore, and IMDA, amongst others to help ‘digitally transform’ Singapore-based businesses to be more ready for the future through the cloud platform.

Build what’s next, better, smarter, cheaper, faster with Google Cloud Platform. Embark on a successful cloud transformation with PointStar today.

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